Archive and Export

Features

Any desktop widget (to-do/note/schedule/countdown) can enter “Archive Browse” mode — in this mode, the current widget no longer shows normal list content, but instead displays all completed/archived items.

What You Can Do:

Browse Archive: View all completed/archived items (sorted by “completion time descending” by default, newest first)
Restore an Item: Hover → “Restore” button on the right → reverts to incomplete/unarchived state; to-do archive items also support double-click to restore
Delete Archive Item: Hover → “Delete” button on the right → permanently deletes (irreversible)
Filter Archive: Archive toolbar → “Filter” → filter by type (to-do/note) and tags
Export: Archive toolbar → “Export” → exports all non-deleted to-dos and notes as Excel
Export Deleted Records: Archive toolbar → “Export Deleted Records”

Key Characteristics:

Archive content is shared across all 4 widget types: Whether the current widget is to-do, note, schedule, or countdown, entering archive mode shows the same archive list (completed to-dos + archived notes), not limited to the current list
Countdown/Schedule items also enter the archive: After completion, they enter the same “completed to-dos” archive pool
Archive pool retains items long-term: Once loaded, all completed/archived items are retained with no 24-hour cleanup limit
Archive and “Deleted” are two different things: Archived = completed/archived (retained permanently, can be restored); Deleted = permanently deleted (irreversible)

Display

Title Bar Before and After Entering Archive Mode

Before (Normal Mode)              After (Archive Mode)

● List Name     Archive           ● List Name     Archive
(Normal color)  (30% opacity)     (30% opacity)    (Normal color)
                ↑ Click                            ↑ Click to return

Automatically expands at the bottom when hovering over the widget (right-aligned):

                                        [Filter]  [Export Deleted Records]  [Export]

Archive Filter

Expands from the widget bottom:

Type: All selected by default (to-do + note); unchecking hides the corresponding type
Tags: All tags selected by default (including “No Tags”); unchecking hides the corresponding items

Different States

State	Display
No archived items at all	Archive list is empty
Widget is locked	Archive content can still be viewed, but hover buttons on archive items are not shown
Not logged in when exporting	Prompts “Not logged in, please log in first”
Network error when exporting deleted records	Prompts “Network error”

Interactions

Action	Trigger	Notes
Enter Archive Mode	Hover → “Archive” link next to title → click	Available on all 4 widget types
Exit Archive Mode	Click the main title (list name/date)	Immediately returns to normal list view
Restore Archive Item	Hover → “Restore” button; to-do items support double-click to restore	Only to-do archive items support double-click restore
Delete Archive Item	Hover → “Delete” button	Permanently deletes
Open Filter	Archive toolbar → “Filter”	Opens the filter panel
Export Current Archive	Archive toolbar → “Export”	Requires login; saves to Desktop
Export Deleted Records	Archive toolbar → “Export Deleted Records”	Requires login + network connection

Data Export

In addition to the export entry in archive mode, you can also export via the App Settings main window’s bottom status bar:

Export Entry	Content	Filename Format	Save Path	Requirements
Status bar → “Export”	All non-deleted to-dos and notes	Filename includes date	Desktop	Requires login
Status bar → “Export Deleted Records”	Deleted records	Filename includes date	Desktop	Requires login + network
Archive toolbar → “Export”	Same as status bar “Export”	Filename includes date	Desktop	Requires login
Archive toolbar → “Export Deleted Records”	Same as status bar “Export Deleted Records”	Filename includes date	Desktop	Requires login + network

The export functionality from the archive toolbar and the status bar is identical — only the entry point differs.

All 4 desktop widget types support entering archive mode:

Widget Type	Has “Archive” Link	What Archive Mode Shows
To-do List Widget	✓	Globally shared “completed to-dos + archived notes”
Note List Widget	✓	Same as above
Schedule List Widget	✓	Same as above
Date Countdown Widget	✓	Same as above

After entering archive mode, all 4 widgets show the exact same archive list. The only difference is which widget you used to enter archive mode.

Archive Data Pools

Archive mode has 2 data pools (both globally shared, cross-list):

Completed To-dos Pool — all “completed” to-dos are here (including schedule/countdown items)
Archived Notes Pool — all “archived” notes are here

Location of the 24-Hour Window

Location	24h Filter	Description
To-do board main list	✓	Completed items only mix into the main list within 24h
Note board main list	✓	Same as above
Schedule widget (completed schedules)	✓	Same as above
Archive Mode	❌	Archive pool retains items long-term, no 24h limit