How to Manage Project-Based Todos? Organize with Tags and Lists

When you’re working on 3 or more projects simultaneously, todo management can get messy: Which project does this task belong to? What should I work on this week? Do I need to update the project lead?

The root of the chaos is: all project tasks are mixed into one list.

Create Lists by Project

YYNote supports creating multiple todo lists.

Create a separate list for each project, for example:

• “Project A - Tasks”
• “Project B - Tasks”
• “Daily Tasks”

Each list only contains tasks for its corresponding project, keeping things clean and organized.

Use Tags for Cross-Project Items

Some items don’t belong to a single project but are relevant to multiple projects.

Use tags to handle this: apply a “cross-project” tag to such items. You can view them all together in the tag view without affecting which project list they belong to.

Desktop Widget Integration

You can place multiple desktop widgets and bind each to a different list.

For example:

• First widget bound to “Project A - Tasks”
• Second widget bound to “Daily Tasks”

On your desktop, one side shows current project tasks and the other shows daily tasks — each in its own space, no overlap.

Final Thoughts

No flashy new features, just continuous refinement. When you have many todos, you must organize them — otherwise your list becomes a junk pile.

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